Registration Policies

Annual Registration Fees (Sept 1, 2011 to Aug 31, 2012)
Once per year an insurance and registration fee is required at all levels. Please choose one of the following options:

1. First month's fees plus post-dated cheques to June, dated for the first of each month, are due at the time of registration. (Post-dates that are not for the 1st of the month, or are incomplete in series, require the first and last month to be prepaid and are non-refundable.)

2. Visa and MasterCard are only accepted for payment from a student's start date through to, and including, January or June - whichever comes first. (Credit card payments are non-refuundable, however, credit is given on account.)

3. A single payment for a given month will be accepted with a $15 surcharge to hold future class placement.

4. Students for whom payment has not been received past 15 days of invoicing will lose their class placement.

Trial / Drop-in Classes
A trial class must be paid for if the participant takes part in future classes, otherwise, payment is not required.
Scheduled activity permitting, random drop-in classes are available at $16 per hour - registration fees are applicable.

Late Starters
Enrollment is continuous. Fees are pro-rated at the time of registration for those starting after the 1st of the month.

Discount Incentives
A 10% discount is given for a single payment that covers any 10 month period - All lump sum payments are non-refundable; however, full credit is given on account.
Group rates are available for five or more. ( all group members must belong to the same organization.)

Make-up Classes
Your child's classes are guaranteed for as long as he/she is 'Actively Registered' (current month paid via Payment Options 1 and 2 but not 3). If fees are owed, make-up classes are disallowed. All make-up class attendees must have signed up at the office 'in person' a minimum of 24hrs. prior to the make-up. No shows result in the loss of class owed. (Sorry, no phone reservations accepted except for Gold card holders). Note: Missed classes are not refundable.

Reserving Class Placement
Class placements that are reserved must be paid for regardless of attendance. Please advise office of any status change.

Attire
Track pants, shorts, t-shirt and/or a bodysuit are all appropriate attire. Please avoid zippered or buttoned clothing and socks.

Withdraws, Refunds & Credits
In the instance of pre-month end class cancellation, make-up class(es) are provided, unless WRITTEN NOTICE, as per chosen registration option, is given prior to the start of a regular calendar month, in which case, all remaining post-dated cheques will be returned or destroyed. Please Note: Credit card payments are non-refundable; however, a Victoria Gymnastics credit is provided. Please visit www.victoriagymnastics.com to provide notice - only written notice is accepted. All payments are processed until notice is received. Please note: Credits are only honored when a signed credit note or valid make-up class card is presented.

Class Cancellations, Instructor Substitution and Changes

We reserve the right to cancel or change class times; in either case, notification will be given and classes rescheduled. From time to time, class ratios may be affected by a coaches' illness - every effort is made to minimize this occurrence. Such events may also necessitate a temporary substitute instructor for your child's class.